• Location: Milton Keynes , Buckinghamshire
• Type: Permanent
• Job #28863

Job Title:                     Onboarding & Compliance Administrator
Department:               Business Operations
Band:                           Band 1 – Skilled Individual Contributor         
Location:                     Milton Keynes
Reports to:                  Major Accounts Operations Support 
Employment Type:    Fixed Term Contract (6 months)

About Foundation Personnel:
Foundation Personnel is a specialist recruitment partner operating across Heavy Civils, Piling & Geotechnical, Tunnelling and Lifting sectors globally. Based in Milton Keynes, we deliver high-quality, compliant and reliable resourcing solutions, supported by a team who operate with pace, clarity and commercial awareness.

Our culture is grounded in our TRUE values — Team Aware, Reliable, Up For It, Entrepreneurial — which guide how we work, collaborate and deliver on our commitments.

Job Purpose:
The Onboarding & Compliance Administrator will provide administrative support to ensure candidates and workers meet both company and client compliance requirements.

The role will support onboarding and deployment activities, maintain accurate compliance records, assist with project vetting requirements and help ensure documentation remains audit-ready at all times. The position will also provide administrative support with medical bookings and compliance-related reporting.

This is a fixed-term role designed to provide additional support during a period of increased onboarding and compliance activity.

Key Responsibilities:
1. Candidate Onboarding

• Coordinate onboarding activities for new candidates and workers.
• Obtain, verify and maintain required compliance documentation.
• Monitor outstanding compliance requirements and follow up where necessary.
• Ensure all candidate files remain complete, accurate and audit ready.

 

1. Project Vetting

• Support project-specific vetting requirements.
• Track onboarding progress against deadlines.
• Liaise with candidates and clients to ensure required documentation is received on time.
• Assist with coordinating worker medicals.

 

1. Compliance Administration & Audit Support

• Support preparation for client, internal and external audits.
• Maintain accurate compliance records and trackers.
• Ensure documentation is filed appropriately and accessible when required.

CRM Management

• Maintain accurate and up-to-date candidate records within Bullhorn CRM.
• Ensure all required fields, documents and compliance information are completed correctly.
• Carry out regular data quality checks to ensure accuracy and completeness.
• Support data cleansing and record maintenance activities.

Client & Candidate Customer Service

• Support enquiries relating to onboarding and provide timely, professional responses to client and candidate queries.
• Assist in preparing client-ready reports, summaries and updates.

• Handle confidential information in accordance with company policies and GDPR requirements.
• Support wider operational and compliance activities as required.

Skills, Experience & Attributes

Essential

• Strong administrative or operational experience, ideally within recruitment, staffing or a fast?paced service environment.
• High attention to detail with the ability to maintain accurate records and follow processes consistently.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Clear, professional written and verbal communication skills.
• Ability to work independently on routine tasks while escalating issues appropriately.
• Proactive, solutions?focused mindset with a willingness to learn and improve.

Desirable

• Experience using CRM or ATS systems (e.g., Bullhorn).
• Familiarity with compliance or onboarding processes.
• Experience supporting large or complex client accounts.
• Understanding of construction, civil engineering or infrastructure recruitment.

What We Offer:

• Competitive salary
• Supportive, collaborative team environment
• 30 Work from Home days
• Modern office environment with team-based incentives

How to Apply:
Please apply through our careers page: https://foundationpersonnel.co.uk/jobs/
Foundation Personnel is an equal opportunities employer.