Office Administrator
Job Title: Office Administrator
Department: Business Operations
Band: Early Career
Location: Milton Keynes
Reports to: Operations Support
Contract: 6-Month Temporary Contract (Potential Extension)
About the Role
As Office Administrator at Foundation Personnel, you’ll play a central role in keeping our operations running smoothly every day. You’ll be the go to person for organisation, coordination and problem-solving — ensuring the office environment is efficient, professional and well?supported.
This is a hands?on role where you’ll balance structured daily tasks with the need to think ahead, use initiative and keep processes moving. One moment you’ll be updating systems or preparing documentation, the next you’ll be supporting onboarding, coordinating office activity or helping colleagues resolve an operational issue. You’ll be a key part of ensuring the business operates with pace, clarity and reliability.
We’re looking for someone experienced, proactive and confident — someone who enjoys taking ownership and making things work better.
A Day in the Life
Your days will be varied and fast-paced. You might be coordinating office supplies, updating CRM records or supporting the weekly operational cycle. You’ll handle enquiries, prepare simple reports, keep documentation organised and make sure the office environment stays efficient and well run.
You’ll work closely with Sales, Delivery, Finance and those within the Business Operations function, supporting them with the information, organisation and coordination they need to deliver for clients and workers. You’ll also spot small improvements, streamline processes and help the team stay one step ahead.
Key Responsibilities
- Keep the office running smoothly through proactive daily administration
- Manage incoming calls, emails and enquiries with professionalism
- Maintain accurate records, documentation and CRM updates
- Support onboarding activities and coordinate basic compliance tasks
- Prepare simple reports, trackers and updates for internal stakeholders
- Manage office supplies, equipment and facilities, resolving issues promptly
- Coordinate meeting logistics, agendas and documentation
- Support the wider operations team during busy periods
- Identify small improvements that enhance efficiency and workflow
- Ensure all activity reflects our TRUE values and high standards of service
What You’ll Be Great At
- Staying organised and keeping multiple tasks moving with pace
- Using initiative to solve problems before they escalate
- Communicating clearly and building strong working relationships
- Maintaining accurate records and managing data confidently
- Bringing structure and consistency to busy workflows
- Supporting colleagues with a positive, solutions?focused mindset
- Spotting small improvements that make processes smoother
- Working independently while contributing strongly to team goals
Why Foundation Personnel?
Foundation Personnel is a specialist recruitment partner delivering skilled talent across Heavy Civils, Piling & Geotechnical, Tunnelling and Lifting sectors globally. Based in Milton Keynes, we operate with pace, clarity and commercial focus — and we’re growing quickly.
Our culture is built on our TRUE values: Team Aware, Reliable, Up For It and Entrepreneurial. We support each other, work collaboratively and celebrate success as a team.
You’ll join a modern office environment with strong leadership support, freedom to develop the marketing function, and a chance to make a meaningful impact as we scale.
Skills & Experience
Essential:
- Experience in an office administration or operations support role
- Strong organisational skills and high attention to detail
- Confident communicator with excellent written and verbal skills
- Ability to manage multiple priorities in a fast-paced environment
- Competent IT skills (Excel, CRM systems, email and document management)
- Ability to work independently and use initiative
- Professional, reliable and solutions-focused approach
Desirable:
- Previous experience HR administration or auditing and document handling.
- Experience in recruitment, construction or temporary labour environments
- Familiarity with compliance processes or onboarding workflows
- Experience improving small processes or administrative systems
What We Offer
- Competitive salary
- Supportive, collaborative team environment
- 30 Work from Home days
- Private healthcare (following successful probation)
- Modern office environment with team-based incentives
